The patterns Kaunt finds in your accounting processes is determined by many different elements. The large amount of data from your historical processes is used to finding patterns.
Kaunt scans the invoice and, depending on the available information, the robot takes up to 30 different elements into account as it’s being trained to look for and find a pattern. If one data element is dominating, e.g., supplier, area code, or VAT number, this scores higher for relevance. But, this isn’t enough to create a pattern, and more data points will always be taken into account.
From the many different data points that are scanned by the robot, the deciding factor differs depending on the invoice and the historical data. There will be dominating deciding factors, which together with all other data points, form the foundation for the patterns that are replicable.
Besides data on the invoices, the other important elements are your accounting processes, history, and your consistency. It’s important that you are consistent in your accounting processes to provide Kaunt with a strong foundation for the best possible conditions to find the right pattern between the invoices and your accounts. You can read more about what makes good accounting processes here.
Kaunt can process an invoice down to the different lines and add the specific line to the right cost center. Again consistency is the key, and you need to be consistent in your booked invoices for Kaunt to process.
Due to the different data points that are part of the pattern recognition, the robot is set up with a strong foundation for booking invoices correctly. The various data points give the robot a security when booking invoices and allows it to be selective and use only relevant data, to ensure that the booking occurs on the correct account.
Whether Kaunt books, or registers for an employee to approve, the robot operates with the same level of security in both scenarios. The robot is always taking new data into account and is continually being trained. If the robot isn’t sure how to process the data, the invoices won’t be processed by it. It will be handled manually by an employee.