As a starting point, Kaunt processes during the night, when the employees are off work. This rule varies depending on your financial system, and Kaunt also has the ability to process during the day. The routine is the same whether Kaunt processes during the night or during the day. When Kaunt processes an invoice there are three steps for the invoice to go through:
First, the invoice is transferred from the financial system through to Kaunt. This initiates during the night or late evening. When an invoice is transferred to Kaunt it is scanned, and the AI model produces suggested registrations for invoices where a pattern is found. Afterwards, jobs are being created for the invoices that Kaunt is allowed to process.
Finally, the created jobs are being finalized, registrations are being made and invoices booked, depending on your settings. The last registrations and booked invoices are processed around 8 a.m., and after that, Kaunt takes a break and restarts the process in the evening.
These 3 steps run simultaneously during the night. Thus, as Kaunt starts the process of transferring invoices in the evening and stops at 8 a.m., it is important that employees do not manually process an invoice within the first 24 hours after receiving it. Invoices that Kaunt are not able to process will automatically be forwarded to manual processing after 24 hours.